Allan Edwards Builder

  • Business

    The Paperless Office

    Storing documents in digital form saves time, money, and space

    6 MIN READ
    The author’s file-naming convention divides the file name into several parts. First comes the job number, which is usually the job address, followed by the document type — “I” is an invoice; “Q,” a quote; “D,” a draw request; “PO,” a purchase order; “CO,” a change order; and so on. Next comes the name of the vendor or sub, followed by an invoice number, or by a date that distinguishes between versions. In some cases, a keyword suffix is added to help narrow the search. Another suffix is added when a document is revised: Rev1, Rev2, etc.

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